Constitution
1. Name
The Club shall be called ‘Team Snowtrax’.
2. Objectives
2.1 The Club is based at ‘Snowtrax Ski and Leisure Centre’, Matchams Lane Christchurch.
The aim of the Club is to promote Winter Sports within a fun but safe environment.
The Club will offer qualified instruction at weekly training sessions to develop and encourage members.
2.2 The Club is committed to encouraging the highest ethical standards.
All individuals involved in the Club should conduct themselves with integrity, accountability and in a fair and equitable manner.
2.3 The Club will be affiliated to the ‘Southern Region Ski Association’ and to ‘Snowsports’ England.
3. Membership
3.1 All members joining the Club shall be deemed to accept the terms of this constitution.
3.2 Categories of membership and fees are fixed annually by the Committee and fees are due on the 25th October of each year.
3.3 The Club is open to all Snow Sports participants of a standard stipulated by the Coaching Team. (Social members are also welcome to join the Club).
3.4 Election for membership is at the discretion of the Committee and must be made in writing and proposed and seconded by 2 existing members.
3.5 The Club will not refund Membership Fees, either in full or pro rata, to any member wishing to withdraw from the Club.
3.6 Prospective or Visiting members may attend as Temporary Members up to four training sessions at double (2x) the session fee and must join the Club thereafter.
3.7 All Club members must strictly adhere to the rules and regulations of the ‘Ski Centre’ relating to the use of the ski slope and ‘Ski Centre’ facilities.
3.8 Expulsion: Any member refusing to observe the Club constitution, the rules and regulations of ‘Snowtrax Ski Centre’ or whose conduct is deemed unfit for membership of the Club, may be expelled.
Any such member will be given seven days written notice to attend a meeting of the Committee, to answer the complaints made against him/her.
The Club will not refund Membership Fees, either in full or pro rata, to any member expelled from the Club.
4. Insurance
4.1 The Club shall arrange, through Snowsports England, Comprehensive insurance for members which specifically covers all aspects of Snow Sports activities for both training and competition.
4.2 The Club will ensure the relevant details of all new members will be provided to Snowsports England to comply with the Insurance requirements.
5. Management
5.1 The Club is managed by an Executive Committee comprising at least the following 6 officers – Chair, Vice Chair, Treasurer, Secretary, Snowtrax Liaison Officer, and Child Welfare Officer, all of whom shall be elected at the Annual General Meeting. The Executive Committee also has the right to add additional officers to perform other duties on the Committee for as long as it sees fit and these roles should also be elected at the Annual General Meeting as appropriate.
5.2 The Executive Committee shall have full power to deal with all matters relating to the Club not reserved to a General Meeting by means of a majority vote, the Chairman’s’ vote being casting.
6. Ski Coaches/Coaching
6.1 Ski Coaches will be employed on a self-employed basis, must have completed a Pole Setting Course and must adhere to the Rules and Regulations of the Ski Centre.
6.2 The Head Coach is responsible for all Coaching Staff and the coaching programme.
6.3 Times of Training Sessions are posted on the Club Notice Board sited in the ‘Ski Centre’ changing room.
7. Health and Safety
7.1 All ‘Snowtrax Ski Centre’ Health and Safety policies and procedures must be strictly adhered to at all times.
7.2 In addition to ‘Snowtrax Ski Centres’ Accident book, in the event of any accident or injury, members must ensure that Snowsports England Accident Report Forms are also completed.
8 General Meetings
8.1 The Club shall hold an Annual General Meeting no later than 15th December to:
· Approve the minutes of the previous year’s AGM.
· Receive reports from the Chairman, Secretary and Treasurer.
· Receive and approve the Club’s accounts.
· Elect the Executive Committee.
· Fix the subscription fees for the ensuing year.
· Review and consider changes to the constitution.
· Deal with other relevant business.
8.2 Extraordinary General Meeting.
An Extraordinary General Meeting shall be called by an application in writing to the Secretary supported by at least 10% of the members of the Club. The Executive Committee shall also have the power to call an Extraordinary General Meeting by decision of a simple majority of its members.
8.3 Notices
At least 14 days notice and the Agenda shall be given to all voting members of any General Meeting and posted on the Club notice board.
8.4 Voting
Decisions put to a vote shall be resolved by simple majority at General Meetings.
The Chairman of the Club shall hold a deliberate as well as a casting vote at General and Committee Meetings.
8.5 Quorum
The quorum at General Meetings shall be 20% of the members and the quorum for Committee Meetings shall be 4 of the members.
9. Finances
9.1 The Club is strictly a non-profit making organisation with all funds being used for the benefit of its members.
9.2 The Treasurer shall be responsible for the preparation of Annual Accounts of the Club of which must be independently certified.
9.3 A member may request sight of the Clubs’ accounts at any given time.
9.4 The Chairman, Treasurer and Secretary will act as signatories of the Club Bank Account of which two will be required to sign cheques.
9.5 Any items of capital expenditure or extraordinary purchases in excess of £100, must be agreed and authorised by the Treasurer before the expense is incurred.
10 Dissolution
10.1 If, upon the winding up or dissolution of the Club there remains any assets, the Southern Region Ski Association will be asked to hold same assets until such time another club is formed.
Signed……………………………………………………………Chairman
……………………………………………………………Secretary
……………………………………………………………Treasurer